Project Management Apps to Tackle Any Job
While you're working on a project, either for work, school, or personal purposes, it's easy to get overwhelmed. For independent projects, there are more components to manage, which means you're stressing over little details and constantly wondering if you've forgotten something. Working on collaborative projects may lighten your load and allow you to narrow your focus, but teaming up with other people brings other challenges.
Fortunately, you can access several amazing mobile apps perfectly designed to make project management simple and more efficient. The next time you've got a project on your plate, you should consider giving one or more of the following business and productivity apps a try.
Best for "To-Do" lists:
Todoist
For most, one of the most challenging parts of completing a project is tracking all the "to-dos". That's when an app like Todoist can be a life-saver. Developed by Doist Inc., Todoist makes it extremely simple to record and organize any tasks you need to take care of for your project. You can create deadlines, schedule reminders, and set up recurring due dates for ongoing projects.
Other valuable features of this project management app include setting priority levels on list items, progress, productivity tracking, and even assigning tasks to other people. Creating a thorough to-do list is an excellent first step for any project, and the Todoist app is a perfect tool for it.
Evernote
Evernote is an excellent productivity app for creating project to-do lists, but it's also a fantastic tool for detailed note-taking. For your to-do list, Evernote allows you to create and organize tasks, set due dates and reminders, and sync your schedule with Google Calendar so that you never miss a deadline.
That's not all, though -- through the app, you can also create thorough notes and organize them into notebooks. For example, each project you work on could have its own comprehensive notebook. Plus, they don't necessarily need to be plain text. You can also add documents, sketches, photos, audio, web clippings, etc. You can even use your phone's camera to scan documents, business cards, whiteboards, or hand-written notes.
Best In-Depth Task Manager:
monday.com
When working on a collaborative project, keeping everyone on the same page and dividing the tasks can be difficult. With monday.com, you can easily organize, assign, and schedule tasks for any project. The productivity app has a simple, intuitive interface, allowing you to communicate with team members, view and provide real-time task status updates, and visually analyze your project's progress, and much more.
Ultimately, monday.com is an all-in-one, easy-to-use platform for managing the tasks for your team-based project. Using the app will help ensure that you and everyone else working on the project will be on the same page, up to date, and fully confident in their roles and priorities.
Asana
Developed by Asana, Inc., Asana is another app designed to remove the hassle and confusion from team projects. With this business app, you'll have no problem breaking any project down into manageable tasks, assigning them to specific team members, and setting due dates.
Each member of the collaborative group will have a to-do list, where they'll be able to keep all of their tasks organized by priority level and due date. Asana also makes it a simple matter to communicate with other team members, allowing you to like, comment on, and attach files to specific tasks.
Best for Collaboration:
Trello
If you're working on a large project with multiple other people, having a productivity/business app like Trello will do wonders for your team's organization and communication. With the Trello app, developed by Trello, Inc., you can utilize boards, cards, and lists to assign, schedule, and organize different aspects of your project.
For example, you can create a new board representing the entire project and then introduce multiple cards, each card covering a different component. Then, whoever's working on those components can regularly come back and add updates to the cards, which other team members will then be able to see. This feature is an excellent way to keep everyone in the loop and maintain your project's organization.
Basecamp 3
Basecamp is a comprehensive platform for managing your collaborative project. With the Basecamp 3 app, you can keep every part of the project in one place, saving everyone time, keeping things tidy, and ensuring that everyone's on the same page anywhere, anytime. With the free productivity, you can create to-do lists, communicate with your collaborators through a message board, upload and share documents with the team members, get quick answers with a real-time group chat, and so much more.
If every member of your team downloads and stays active on the Basecamp app, there's no reason there should ever be any confusion, miscommunication, or missed deadlines. Everyone will be in the know, but if they aren't, it will be quick and easy for them to reach out to other team members and clear things up.
Best for Communication:
Slack
Slack is a project management app that includes specialized features to keep the lines of communication open with your collaborative team. The popular business app allows you to create new conversations with your team members and organize them by projects, topics, or any other criteria. You can start direct messages, group messages, direct calls, or group calls with your collaborators on the go.
Slack also allows you to share and edit documents in real-time. So, if one of your team members is making alterations to a document or graphic, the rest of the team will have the opportunity to see what they're doing and provide feedback. Communication is crucial for any group project, and Slack is a fantastic tool to help communicate with your team.
Microsoft Teams
While Microsoft Teams emphasizes communication, its other innovative features make it an all-in-one app for project management. While using this business app, you can set up secure video meetings with one or more team members. You can also start direct text conversations or group chats whenever you like, and Microsoft Teams even allows you to share files through those conversations.
Another notable feature is the dedicated channels, which allow you to create a workspace that will focus entirely on a specific project. In addition to all of the excellent communication tools, Microsoft Teams even lets you create task to-do lists, assign them to team members, set due dates, and cross off finished tasks so that everyone's up to date.
Best for File Storage & Sharing:
Dropbox
At times, completing a project will involve storing and sharing documents. Whether it's video clips for a short film, images for a slideshow, or Excel spreadsheets for a marketing presentation, you'll undoubtedly have some documents to keep secure and organized. Dropbox is the perfect productivity app for uploading your project's documents, photos, and videos to secure cloud storage.
You can keep your stored files organized in folders, and when you need them to be accessible to other members of your team, you generate links and share them with your collaborators. As a free Dropbox user, you'll have access to 2 GB of storage space, but if you upload to a Plus membership, that number shoots up to 2 TB. With Dropbox Professional, it increases further to 3 TB.
Google Drive
Google Drive is part of Google Workspace and is another excellent means for backing up and accessing your project-related files. With this productivity app, you can securely store your files, organize them, set viewing and editing permissions, and easily share them with anyone on your team who needs to access them.
When you need to search for an uploaded file in Google Drive, you can quickly access any recent files or use the keyword search function. If there's an activity note on your stored files, you'll receive notifications to keep you in the loop. Plus, you can view your uploaded content offline when you're on the go. Free users have access to 15 GB of storage space, and paid subscriptions start at $1.99 per month for 100 GB. However, if Google Drive isn't enough, you should consider downloading Google One.
Up Your Productivity and Workflow
Regardless of how many tools you have at your disposal, completing a project and doing it well is challenging. However, using the right project management app(s) is guaranteed to make you more productive and efficient while eliminating some stressors and frustrations that come with any project.
With a feature-heavy project management app, you can spend more time doing what you love and less time with the logistical aspects of the project. As a result, you'll have a better experience working on the project, and you'll also end up with a superior finished product.
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